Top Five Benefits of Document Imaging – Part 4

Freeing Up Workspace –

Take a look around your office. How many file cabinets or file folders do you see? How many areas of your office are being taken over by paper? And how much space do you think you’d have if most of it were eliminated? Probably a lot unless your business already files documents electronically.

Many people don’t realize how much space paper takes up and just how vital extra workspace can be to employees and the overall business itself. With today’s economic conditions, it’s crucial that businesses utilize their office space as efficiently and effectively as possible to generate revenue, stay competitive and productive. This holds true for any office at any size.

According to Orfali, Harkey and Edwards, authors of “The Essential Client/Server Survival Guide,” it costs $25,000 per year to fill a four-drawer file cabinet and $2,160 per year to maintain. Altogether, that’s almost $30,000 in one year spent filing and maintaining paperwork, while taking up necessary workspace and time.

Freeing up workspace allows for growth and expansion within your company that can lead to additional revenue. Every square inch of your workplace is valuable and much needed for employees. Not only does it save you money in the long run, but it also increases overall workflow and efficiency, reduces stress in the workplace, enhances your image at work and helps uncover forgotten or lost items.

If you want to learn more about making extra space in your own office, contact Microtek today and we can help lead you in the right direction of a document management plan for your specific workplace needs.