Top Five Benefits of Document Imaging – Part 3

Natural Disaster Recovery –

A few months back, we shared a post about digital document preparedness plans and highlighted the advantages of having your documents digitally stored and secured in case a natural disaster were to occur. This may be the most vital and fear-enforcing tactic to make the plunge into digitizing your important documents.

When converting to digital format, vital records can be easily and inexpensively duplicated, backed up, and securely stored at a separate location or even in “the cloud.” Paper-based records systems are vulnerable if there is no plan in place to protect them and without document imaging you really have no plan, only mounds of paper just waiting to be lost or destroyed.

According to recent statistics developed by Gartner Group, Laserfiche and eCOPY, Inc., companies spend an average of $220 to reproduce one lost document and on average, 7.5% of all paper documents are lost. Having documents scanned and available digitally ensures that all your documents are safe and secure while preventing data loss should a natural disaster occur or documents go missing.

A key in disaster planning is to avoid the temptation to think, ‘it won’t happen to me.’  Consider the flooding in Cedar Rapids, Iowa, five years ago. The city hadn’t experienced a flood at that level in more than 150 years. Yet, by the time the floodwaters receded, 1,300 city blocks were affected damaging more than 900 businesses. The bottom line is that floods, tornadoes and earthquakes are real and they are random.

It’s better to be safe than sorry, and you definitely won’t be sorry if you decide to partner with Microtek to begin a business document management plan. Call today for a free estimate and see how we can help eliminate worry in the workplace.