Easily Sharing Documents –
Document management is much like a library. It’s a lot easier to share things if they’re placed somewhere that everyone can instantly access, especially colleagues and clients in the workplace. It allows instant retrieval and sharing of digital documents since information is already indexed, structured, managed and organized.
A recent study conducted by Gartner Group stated that paper reduces office productivity of a total of eight hours per week in paper management, one of those hours being attributed to the difficulty of sharing paper-based documents.
The ease of sharing digital documents cuts down significantly on time, money and increases the overall workflow and productivity of staff while improving customer service. Whether it’s by email, file-sharing programs, or over a network, digitally sharing documents is the most efficient and quickest way to virtually share information. Sharing digital files also significantly reduces:
- Turnaround time for response
- Delays and time gaps in transportation and delivery
- Cost of postage
- Cost on paper and making photocopies
Another study conducted by Yankee Group found that 80% of data within an enterprise is unstructured and is growing at 200% per year. This means that disorganization is causing a complete domino effect in the way your business operates and makes it extremely difficult to easily share documents internally or externally.
If you’re interested in learning how to make your office perform at peak efficiency, call Microtek today. Your business deserves to benefit from a precise and specialized document management plan.