The Hidden Costs of File Cabinets

How much do your company file cabinets cost?  When you think beyond just the purchase price, you’ll be amazed!  For many companies, office space is the second-highest operating expense. With that in mind, those cabinets are expensive and cost you money every month.

According to Orfali, Harkey and Edwards, authors of “The Essential Client/Server Survival Guide,” it costs $25,000 per year to fill a four-drawer file cabinet and $2,160 per year to maintain.  Altogether, that’s almost $30,000 in one year spent filing and maintaining paperwork, while taking up necessary workspace and time.  If we break out those numbers, that’s an average of about $2,263 monthly on just one, standard four-drawer file cabinet and about $565 per week!

In addition to those stats, AIIM (Association for Information and Image Management) also found that electronic filing and digital document management would halve the storage space needed for paper in five years.  On average, more than 15 percent of office space is utilized to store paper documents.  Think about the opportunity this provides, you can free up the space occupied by your cabinets to cut costs or house a company expansion – or both!

There are many advantages to ditching files cabinets.  It can lead to growth, expansion, and of course additional revenue within your company.  Microtek realizes the value of workspace and can help your company to eliminate your file cabinet problem before it causes additional problems for you and your business.  We want to help!