The Do’s and Don’ts of Document Storage
When storing your documents, whether it’s on-site or off-site, companies need to be extremely cautious of how and where they’re storing their important documents. Storing paper is especially a daunting task because it’s a lot more fragile than most people actually think. There are many critical factors to think about when storing your paper documents.
First, ask yourself if you’ll need to access these documents on a regular basis or not so frequently at all. This will help to determine and organize how and where to store your documents. Documents that need to be kept, but not accessed regularly will need to be stored and secured in a safe place and out of risk of the following:
- Fire damage
- Water damage
- Weather or natural disasters
- Theft or robbery
For documents that need to be accessed regularly, there’s really no guarantee or secure way to store these documents unless you decide to digitally scan them and implement a document management plan using our secured document software.
Storing documents in file cabinets or boxes provides no safe guarantee that they’ll be out of harm’s way from the risks listed above. Document management benefits are endless. It allows you to search and retrieve documents easily while keeping them safe and secure and keeping your mind at ease.
For more information or questions about how you can safely store your documents and prevent any document damage, please contact Mark Sandheinrich or Aaron Liess today at 800-264-2808 or 314-872-3322, or email us at sales@microtekstl.com. We’re here to help and provide you with a free and no obligation estimate for any project!
