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The Do’s and Don’ts of Document Storage

January 28, 2015/in Blog /by Aaron

When storing your documents, whether it’s on-site or off-site, companies need to be extremely cautious of how and where they’re storing their important documents.  Storing paper is especially a daunting task because it’s a lot more fragile than most people actually think.  There are many critical factors to think about when storing your paper documents.

stack of papwers

First, ask yourself if you’ll need to access these documents on a regular basis or not so frequently at all.  This will help to determine and organize how and where to store your documents.  Documents that need to be kept, but not accessed regularly will need to be stored and secured in a safe place and out of risk of the following:

  • Fire damage
  • Water damage
  • Weather or natural disasters
  • Theft or robbery

For documents that need to be accessed regularly, there’s really no guarantee or secure way to store these documents unless you decide to digitally scan them and implement a document management plan using our secured document software.

Storing documents in file cabinets or boxes provides no safe guarantee that they’ll be out of harm’s way from the risks listed above.  Document management benefits are endless.  It allows you to search and retrieve documents easily while keeping them safe and secure and keeping your mind at ease.

For more information or questions about how you can safely store your documents and prevent any document damage, please contact Mark Sandheinrich or Aaron Liess today at 800-264-2808 or 314-872-3322, or email us at sales@microtekstl.com.  We’re here to help and provide you with a free and no obligation estimate for any project!

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    Founded in 1968, and headquartered in St. Louis, Missouri, Microtek specializes in services and systems for records, data, and information management. Microtek is dedicated to maintaining expertise in the most recent information and document imaging technologies through continuing education in the latest products and service techniques. We combine this with over 50 years of hands-on, real world experience. Read More »
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