Is Your Human Resources (HR) Department Still Managing Employee Records On Paper?

If your Human Resources (HR) department is still managing employee records on paper, you may be wasting money and countless hours of productivity on manual routine tasks.  Many companies are now looking at ways to automate their manual processes so they can focus on what matters most – the people they manage.  With the PaperVision product suite, you can leverage Intelligent Automation (IA) and increase your productivity in no time.

This blog article contains specific details about the uses and benefits of the PaperVision product suite for HR processes, and highlights how to use process automation technology and tools to advance the efficiency of those HR processes.  Make sure you’re up-to-date on how automation is a thriving part of enterprise content management (ECM), streamlining document-heavy departments like HR.

By implementing the PaperVision product suite, you are leveraging seamless integration of process automation technology.  For example, ImageSilo, PaperVision Forms Magic Technology, PaperVision Enterprise WorkFlow, and PaperVision Robotic Process Automation (RPA) tools will help you meet your business goals and reduce time spent on manual routines, improve your organization, and ensure compliance in any HR department.

EfficiencyNOW
• Capture only the information you need with PaperVision E-Forms to eliminate paper and expedite the hiring process.
• Manage all personal employee records in a single, searchable system that speeds information retrieval.
• Streamline document routing and approval with IA to automate routine business tasks.

ControlNOW
• Securely manage employee records to ensure compliance with federal regulations such as the Health Insurance Portability and Accountability Act (HIPAA) and I-9 storage requirements.
• Hide sensitive information within personnel files with multiple layers of security to ensure employee information is safe from prying eyes.
• Setup automatic retention periods to ensure employee records are not deleted early or held too long.

MoneyNOW
• Implement a cloud solution such as ImageSilo and eliminate hardware and IT expenses to reduce records management and storage costs.
• Save money on labor by leveraging Robotic Process Automation (RPA) and Artificial Intelligence (AI) to eliminate manual data entry.
• Avoid costly noncompliance fines by ensuring your employee records are securely managed and protected.

“Employee-related data is everywhere and expanding, but companies also have near real-time data about employee engagement, so people analytics become a necessary source.  Most companies have lots of data about pay, performance, learning, job candidates, recruitment, talent mobility, and organizational compliance, which requires a company to implement a more consistent system of record.”
– Josh Bersin, Independent Analyst, Founder of Bersin by Deloitte

What Problems Can the PaperVision Product Suite Solve?

What if you could reduce the amount of time your HR employees waste manually managing employee records by implementing one system?  With the PaperVision product suite, you can enhance records management processes and increase the security of sensitive data while saving the entire organization money.

Intelligently Automate Processes

Are you spending hours manually typing in employee information?  Too often, HR employees spend more time managing paper then they do managing people.  With Digitech Systems automation solutions, you can easily implement RPA, AI, and IA to automatically digitize, manage, route, and store all your records, allowing your employees to get back to what really matters.

Comply with HIPAA Regulations

Are your files protected in accordance with federal regulations?  Under HIPAA, Personally Identifiable Information (PII) must be kept secure at all times.  Digitech Systems’ product suite ensures your employee records are protected with multiple layers of security to ensure sensitive information is safe from prying eyes.

Ease Records Management

Did you know all employee records have standard federal retention requirements?  Trying to manually keep track of documents is a time-consuming process.  Set up automatic retention periods to ensure employee records are not deleted early or held too long, saving the organization time.

Save Money by Moving to the Cloud

How much money are you spending on managing employee records?  Free yourself from hardware, software, and other IT-related expenses by moving to the cloud.  With ImageSilo, you can turn capital expenses into a tax-deductible operating expense, saving the entire organization money.

Protect Sensitive Data

Are your employee records safe if disaster struck?  Paper files are vulnerable to theft, loss, and natural disasters. Digitech Systems transforms your enterprise to a paperless environment, so you can electronically protect your files.  This allows you to recover from any disaster quickly, no matter the cause.

Integrate Seamlessly

Do you work with various line-of-business applications or other external systems?  Manually managing employee records across various systems is a time consuming, inefficient process.  Digitech Systems offers easy-to-use, point-and-click integrations that make it simple to join various applications together and to enhance employee productivity.

“PaperVision Enterprise is fantastic!  Now that our student and staff records have been converted to electronic format, we can ensure we are 100% in compliance with federal regulations and all our records are safe from theft, loss, and natural disaster.”
– Fernando Marino, Director of Business Solutions, Texans Can Academies

We want to show you how Microtek’s over 50 years of experience can help you and your Human Resources department increase productivity, save money, and protect your records.  Plus all of our work is guaranteed!

If you have any questions, would like any additional information, or would like a free and no obligation consultation and estimate, please don’t hesitate to call us at 314-872-3322 or 800-264-2808 and ask for Aaron Liess or Mark Sandheinrich, or email us at sales@microtekstl.com.  Thank you!