Finding The Best Cloud Provider Checklist

Planning to move your document management to the cloud, but having trouble sorting through the offerings to find the top cloud providers?

Did you know that according to Forbes, 83% of enterprise workloads will be in the cloud this year?  Cloud services, like ImageSilo, provide an alternate way for organizations to run their business.  Instead of implementing, maintaining, and running content management applications themselves, organizations simply access everything they need over the Internet.  More organizations are moving to cloud-based document management, seeing benefits like:

•Ensuring information is available and secure with 99.9% uptime and 256-bit AES encryption
•Making collaboration easier by providing remote document access to employees
•Simplifying the process of meeting compliance with automatic record retention and destruction schedule setup

Use the checklist below to help compare critical cloud features, to help isolate those that offer best-in-class scalability, control, reliability, and security, and to help determine the top cloud content management option for your organization!

Scalable
□ Can you seamlessly add storage and users as your needs grow?
□ Can you purchase only the features you need and add more as your business grows?
□ Is the system fully load balanced to ensure fast response times even when under heavy use?
□ Are you able to access information instantly, regardless of physical location or device?

Auditable
□ Does the system meet SOC 2 Type 2 standards and maintain an up-to-date certification?
□ Can you track who accessed information, what they did with it, and why?
□ Does non-repudiation ensure you know if a file has been compromised?
□ Can you set up automatic record retention and destruction schedules that ensure compliant record-keeping?

Reliable
□ Are multiple data centers and separate, redundant systems used to ensure data availability?
□ Is uptime guaranteed by at least 99.9%, and can they demonstrate their reliability history?
□ Is all network equipment monitored 24 hours per day, 7 days a week, 365 days a year?
□ Is the system architected with redundancy and to avoid any single points of failure?

Secure
□ Are your files protected with 256-bit AES encryption not only during transmission but also when at rest?
□ Can you create methods to enforce strong passwords and require password changes regularly?
□ Are session IDs protected with encryption, and does the system log out inactive sessions automatically?
□ Is access protected by entity, group, and user settings while data is secured based on project, document, index values, and functions?

More organizations are moving to cloud-based document management to keep their information secure, enable remote collaboration, and help make informed business decisions.  Ensure you choose a cloud provider that offers all of the advanced features you need to help you grow your business.

We want to show you how Microtek’s over 50 years of experience can help you and your organization manage your business information better and without compromising by using cloud services like ImageSilo.

If you have any questions, would like any additional information, or would like a free and no obligation consultation and estimate, please don’t hesitate to call us at 314-872-3322 or 800-264-2808 and ask for Aaron Liess or Mark Sandheinrich, or email us at sales@microtekstl.com.  Thanks!