At Microtek, we know how vital it is to help our customers with accurate and precise estimates for any kind of project they may present. All projects are different and require various procedures, services, and equipment for completion. But, when you’re researching a credible and reliable document imaging company and comparing estimates, the cheaper estimate is not always the smartest choice.
A lot of companies intentionally leave out certain services from your estimate to make it seem a little too good to be true and much more “affordable.” Before you decide on a document management company, make sure to inquire about all the details of your estimate and have them break out all services individually that will be included within your estimate. After all, these services are absolutely important to getting the job done successfully.
The following services are typically the most common left out and are hidden fees that may not be included within your original estimate:
- Box sizes, handling/delivery and storage
- Oversize/larger document charges
- Overall document preparation
- Indexing/Optical Character Recognition (OCR)
- Output charges on file formats
- Document delivery (CD, DVD, hard drive, etc.)
- Document management software
Again, every company has specific and unique requirements for their projects, so it’s extremely important to work with a document management company that can meet all your needs for the job, especially accurate and honest estimating. It’s always wise to review your final estimate, ask questions and to specify every minute detail to ensure you’re not being scammed for that “too good to be true” low cost.
To receive a free, trustworthy, and no obligation estimate, please contact Microtek today! We can help you evaluate the entirety of your project from start to finish and propose an up-front cost with no hidden fees or gimmicks. Our specialists are more than happy to help and we’re always excited about working with new clients and projects!