Are Your Medical and Patient Records Protected In Compliance With HIPAA?

What if you could electronically manage your medical and patient records while ensuring the confidentiality, integrity, and availability of all your data in one easy-to-use electronic system?

Enforced by the US Department of Health and Human Services (HHS), The Health Insurance Portability and Accountability Act of 1996 (HIPAA), requires anyone who handles medical information, such as healthcare providers and insurance companies, to secure Protected Health Information (PHI), exchange data electronically, and protect patient information.

ECMNOW! lets you electronically manage patient data and records, allowing you to avoid noncompliance penalties and fines as costly as $1.5 million per violation.  Control all of your medical and patient records in a secure and easily accessible environment, quickly access patient information, and save the entire organization money.

What if you could implement a system that could help you make sure PHI is securely protected at all times in accordance with HIPAA regulations?

To ensure the confidentiality, integrity, and availability of PHI and guard against unauthorized access of PHI during electronic transmission and at rest, you should consider implementing an Enterprise Content Management (ECM) system, such as ImageSilo.

Improve your understanding of these important legal regulations with this easy-to-read blog article that helps you match specific HIPAA needs with the unique technology you need to reduce your legal vulnerability.  Become an expert on HIPAA regulations, learn what your organization needs to ensure your patient data is protected, and create a HIPAA compliance strategy that you are confident in with ECMNOW!

Under HIPAA regulations, healthcare organizations must develop policies and procedures outlining how they will provide patients access to their records, document proper employee training, and detail when records should be disposed of.

ECM systems are an easy solution to a complicated problem and you can be up and running in no time, making HIPAA compliance a breeze.

EfficiencyNOW!
• Quickly respond to patient requests for information by securely sharing records electronically with external parties and practices.
• Utilize the HIPAA 837 Business Rule in PaperVision Capture to automatically output claim files in approved HIPAA 837P EDI ANSI format saving you time on payment submissions.
• Leverage our intelligent automation (IA) to automatically capture, sort, and index all health records quickly and accurately, saving you time on records processing.

ControlNOW!
• Know when and how records were retrieved and accessed with detailed audit trails to ensure documents are being protected.
• Restrict access to medical records with strong security settings to ensure PHI privacy and confidentiality.
• Integrate easily with your existing Electronic Health Records (EHR) system to enhance control and security of your patient records and information.

MoneyNOW!
• Reduce the cost of records management by converting paper records into secure electronic files to maintain HIPAA compliance.
• Save money on indexing costs by using IA to eliminate manual data entry.
• Switch from a capital expense to an operating expense with ImageSilo and save valuable funds and resources.

“While no healthcare organization wants to expose sensitive data or have health information stolen, without HIPAA there would be no requirement for healthcare organizations to safeguard data – and no repercussions if they failed to do so.”
– HIPAA Journal

How Does ECMNOW! Help With HIPAA Compliance?

Manage Records Electronically
Is ensuring HIPAA compliance a challenge for your healthcare organization?  HIPAA requires organizations to securely and electronically manage, protect, and store medical and patient records.  ImageSilo offers cost-effective cloud storage that allows you to easily convert all paper records to electronic files, enabling you to be HIPAA compliant.

Securely Protect PHI
Are your patient records secure?  Under HIPAA regulations, PHI must be electronically protected to ensure the confidentiality and integrity of all patient information.  ECMNOW! provides extensive security and encryption settings to ensure patient data remains secure while in transmission and at rest.

Send PHI Electronically
How long does it take your organization to respond to patient requests for information?  Under HIPAA, patients can ask for electronic copies of their medical records.  With ECMNOW! you can securely share information electronically with external parties, ensuring information requests can be responded to quickly.

Intelligently Capture PHI
Is your organization still collecting patient information by hand?  Manual data entry can be an unsecured and error-prone process, leaving you vulnerable to a HIPAA violation.  With ECMNOW!, you can utilize IA to automatically extract and index patient records to streamline medical record processing.

Quickly Process Claims
How much time does it take your organization to submit healthcare claims?  PaperVision Capture offers optional business rules that allow you to verify claims against the national database before automatically generating the correct ANSI 837 output to save you time and money when submitting claims for payment.

Unify Multiple Systems
Are your medical and patient records located in different systems?  Manually managing patient information across various platforms can leave sensitive information vulnerable to theft.  Easily integrate your existing EHR system with ECMNOW! to ensure sensitive information remains safe.

“With the help of PaperVision Capture and PaperVision Enterprise, we’re able to ensure the protection of more than 10,000 medical records.  Plus, we are better able to comply with HIPAA because vulnerable information is no longer just sitting in drawers.  This has saved us more than $259,000 annually!”
-Mary Peelan, Director of Health Information Services, Mental Health Center Denver

We want to show you how Microtek’s over 50 years of experience can help you and your organization with HIPAA Compliance and protect your medical and patient records.  Plus, all of our work is guaranteed!

If you have any questions, would like any additional information, or would like a free and no obligation consultation and estimate, please don’t hesitate to call us at 314-872-3322 or 800-264-2808 and ask for Aaron Liess or Mark Sandheinrich, or email us at sales@microtekstl.com.  Thank you!