In this blog article, you’ll find information on how to eliminate the cyber security risks associated with working remotely. You’ll read about the large number of data breaches that impact organizations, including small businesses. You’ll learn how Enterprise Content Management (ECM) systems are at the forefront of protecting organizations and their employees. You will also learn:
•Why each employee is vital to an organization’s protection and overall cyber security.
•How to secure a home office.
•The value of Virtual Private Networks (VPNs) for privacy and anonymity.
•Tips to create strong passwords and multi-factor authentication.
•The advantages of Enterprise Content Management (ECM) systems.
Don’t wait! Protect yourself and your organization’s data and privacy from cyber threats when working away from the office with these seven tips.
TIP #1 – Include VPN
Do you work with sensitive content? One of the best privacy protections is the use of a Virtual Private Network (VPN). A VPN makes it more difficult for cyber criminals and third parties to track your online activity and information. VPNs work by masking a source’s IP address so online actions are untraceable when a user is logging into a network from a remote location. VPNs offer privacy and anonymity. They enhance security of wireless connections.
“27% of data breaches are caused by human error.”
TIP #2 – Avoid Pop-ups and Unknown Links
Pop-ups and unknown links are favorites of cyber criminals. They’re the online version of a robocall but often more intrusive and damaging! Don’t let scammers trick you into clicking on them and downloading malware. Steps you can take to protect yourself include install security software, be suspicious of requests for personal information, check the email sender’s address, and use unique passwords for files and apps.
“92% of malware is delivered via email.”
TIP #3 – Use Strong Password Protection and Authentication
Do you still think the best password protections are too complex? Think again. The use of strong passwords and authentication tools remains one of the top defenses against cyber snoops, and the tools are becoming more convenient as they are more sophisticated as part of a full Enterprise Content Management system. Passwords should use a mix of at least 12 characters and get changed every 90 days. Authentication tools include security tokens and multi-factor identification. Widely available authenticator apps add to the choices for multi-factor protection beyond PINs, text messages, emails, and telephone calls.
“21% of files are not protected in any way.”
TIP #4 – Enable Firewall Protection
Worried your employees are surfing online waters that should be off limits? Want to block outsiders from gaining access to your data? An Enterprise Content Management System helps you to set up and manage firewalls to control traffic on your computer network, including internet site access. Firewalls are basic protection but can be overlooked. In 2021 in Florida, a water utility was found to be without a firewall after an unsuccessful hack aimed at putting elevated chemicals into the water.
“43% of data breach victims are small businesses.”
TIP #5 – Regularly Install Security Updates
Because cyber criminals never stop, computer networks can go from secure to at risk in an instant. Regularly installed security updates protect against cyber attacks. Also, you should periodically review network logs to spot potential intruders or risk. Hackers are innovative, and organizations should never rest because they think they’ve closed all of the security loopholes. Every organization needs to stay informed on new threats and vulnerabilities in technology and work only with technologies that are diligent about developing solutions to meet any threat.
“It can cost almost $400,000 for every hour a server is down.”
TIP #6 – Use Secure Wi-Fi Connections
You wouldn’t discuss your most sensitive business transactions inside a crowded McDonald’s would you? An unsecure Wi-Fi network is kind of like that. It is susceptible to an outside cyber attack. Typically, home-based Wi-Fi setups are secure. For privacy, make sure you use a secure Wi-Fi connection. WPA2 is the current standard. As further protection, change your password regularly. Unsecure Wi-Fi is more commonly found in restaurants and other public places.
“71% of data breaches were financially motivated.”
TIP #7 – Don’t Click .exe Files in Email
Don’t open the front door to strangers – so don’t click on emails with unknown .exe files. A file with the .exe file extension is an executable file for opening software programs. Clicking on it is like opening the door to your computer. The person on the other side could be a cyber crook looking to access private information. It’s a reminder that you and your employees can play a big role in cyber security. Most data breaches are due in part to human error. Employee training is one of the most important, and unfortunately, the most underfunded activity in cybersecurity budgets, according to a 2019 report by Accenture.
“34% of data breaches involved internal actors.”
Maintaining a good cyber security plan protects everyone, including remote workers. By following the 7 Steps to Improve Cyber Security While Working Remotely, employees who are away from the office can take take action on their own to protect themselves, their colleagues, and their organization. Organization-wide, cyber security protections are a feature of the Enterprise Content Management products and services available from Microtek and Digitech Systems. These products and services, including ImageSilo and PaperVision, allow you to:
• Securely share and manage information from anywhere and on virtually any device.
• Improve efficiency through process automation.
• Manage more than 250 file types within a single application.
• Ensure document availability through 99.9% uptime guarantee.
• Enable hassle-free remote and telework strategies.
• and much more…
“54% agree that reliability is the most important factor in a cyber security solution”
Securing information systems and data against cyber emergencies is no longer a luxury. It is a necessity for all organizations. Each employee also plays an important role in helping their organization maintain a secure environment whether in the office or working remotely. Studies show many data breaches occur due in part to human error.
We want to show you how Microtek’s over 50 years of experience can help you and your organization improve your cyber security, especially while working remotely.
If you have any questions, would like any additional information, or would like a free and no obligation consultation and estimate, please don’t hesitate to call us at 314-872-3322 or 800-264-2808 and ask for Aaron Liess or Mark Sandheinrich, or email us at firstname.lastname@example.org. Thank you!