While offering many benefits, remote work environments typically do not have the same safeguards for data as working in an office does, leaving data vulnerable to potential threats. 86% of executives believe data breaches are more likely to take place when employees are working remotely.
The best way to protect against a cyber-attack is by preparing yourself. Enterprise Content Management (ECM) systems, like our cloud solution ImageSilo, have the security and collaboration features you need to keep data secure during remote work. Below, this blog article shares the key security features you should look for if you will be teleworking.
700,000 new threats to information are identified everyday and that is just the reported ones. Truth is, hackers are becoming more and more capable of breaking through traditional cyber-security systems. It doesn’t matter if your organization is a small business or giant corporation, if you do not have the right security measures in place, your data is at risk.
In today’s world, any computer connected to the internet is vulnerable, so no one is immune. Data becomes more vulnerable when being transferred over an open internet connection instead of a secure intranet, which is why data security when working remote is crucial. If your organization offers remote work to your employees, you want to make sure you have the right data security in place.
“When employees work side-by-side in an office, everything they do is protected by network security settings. It can’t be hacked as simply as data that crosses public internet services on its way between workers at distributed home offices.”
– Christina Robbins, Digitech Systems, LLC
Thankfully, the features needed for secure telework exist. The best way to protect your organization from a cyber-attack is by having a prevention plan in place. Enterprise Content Management (ECM) technologies have been helping organizations manage their information and enabling secure collaboration for decades, so now is a great time to turn to these tried-and-true technologies.
Most ECM systems include the ability to store a wide variety of file types with a structure and organization that allows users to securely access information from any location and device using a simple keyword search. ECM systems not only help companies with cybersecurity, they also have the capabilities to help with compliance.
The need for secure telework is more crucial now then ever before. Don’t leave your data at risk.
When choosing which ECM system you use for teleworking, make sure they include the following critical security features that can help protect information when it’s being accessed and shared remotely.
1.) Document Encryption
Protects documents while they’re being stored and when they’re accessed.
2.) Password Protected Access
Allows only authorized users to see sensitive business information.
3.) Tiered Access to Content
Restricts access by project, user, and even individual document.
4.) Audit Reporting
Keeps track of who accesses each document, what they did with it, and why.
5.) Audit Tracking
Requires employees to log the name of whomever they’re sending information to and why.
6.) Document Check Out/In
Provides a “master” document version be checked out for editing to prevent overlapping effort.
We want to show you how Microtek’s over 50 years of experience can help you and your organization enable secure telework by using our cloud service ImageSilo.
If you have any questions, would like any additional information, or would like a free and no obligation consultation and estimate, please don’t hesitate to call us at 314-872-3322 or 800-264-2808 and ask for Aaron Liess or Mark Sandheinrich, or email us at firstname.lastname@example.org. Thank you!