Prior to working with a document scanning company, you must make sure the company is HIPAA compliant for the security of your documents and more specifically your health records. Always be sure that the entire staff is also HIPAA compliant trained and they understand how to securely handle your documents while in their possession throughout the entire scanning process.
What exactly does HIPAA mean? It’s the Health Insurance Portability and Accountability Act that was established in 1996. It was set in place by Congress to protect sensitive patient data. It contains two rules, the “Privacy Rule” and the “Security Rule.” It also requires healthcare providers, organizations and their business associates to create and abide by procedures to ensure confidentiality and security of protected health information.
Fortunately, Microtek serves as a HIPAA Business Associate to numerous medical facilities by installing and supporting software and hardware to comply with many of the Act’s stringent security and audit requirements. We also provide backlog paper records scanning services.
In one certain case study, we dealt with a Regional Red Cross Bloodbank that had problems filing, storing and retrieving the large numbers of Blood Donor Record Cards and their limited budget wouldn’t allow for a sophisticated solution. Our service center microfilmed the cards and Bloodbank personnel created an index from the film. We provide a film scanner for retrieval and appropriate retrieval software to meet all HIPAA’s tracking requirements. Overall, it was a very successful project and we continue to help clients with any projects that require HIPAA compliant procedures.
As a reminder, HIPAA not only covers medial records but also legal files, employee records and many other types of documents. No matter what the document, Microtek always serves as a HIPAA compliant company and we’re more than happy to discuss or help any clients that have questions or would be interested in working with us!