Project Profile: Helping Educational Institutions Reach Higher Efficiency

When a long established secondary school contacted Microtek to help gain efficiency in accessing a huge volume of alumni records dating back over multiple decades, we knew we could help and that we had the right solution!  This project profile provides a quick recap of how our expertise helped one educational institution reach higher efficiency.

Situation:
Providing alumni with their school records in a timely manner had become difficult to achieve with so many records being stored on out of date media like microfiche and microfilm.  The process of gaining access had become time-consuming and burdensome on the staff’s limited and valuable time.

Challenge:
Record access had become difficult due to extensive and costly repairs to outdated microfiche and microfilm equipment.  Additionally, searching through archives had become equally troublesome.  Limited budgets immediately ruled out the cost of purchasing replacement equipment, and staff time to search through document archives had become a drain on their resources.

Solution:
Microtek came in with a solution to help address these challenges, and at the same time help save time and money.  For all archived records on microfiche and microfilm, Microtek scanned and created a digital file for each individual document, improved the quality of each image, and then indexed them so they would be easy to find.  Now requested documents are quickly located on the departments existing computer system, and printed or digital copies can be provided to recipients fast and efficiently.  Additionally, the institution achieved significant financial savings when digitized records where made accessible without the purchase of new equipment.

Results:
Our client now enjoys the new process of enabling office workers to more quickly access specific documents, and more speedily mail them or deliver them electronically to alumni and others.  Staff members time is now used much more efficiently on day-to-day operations and current organization needs.  All of this while delivering requested information in the most effective manner possible.

We want to show you how Microtek’s almost 50 years of experience can help with your hassle-free document scanning experience!  All of our work is guaranteed!  If you have any questions, would like any additional information, or would like a free and no obligation estimate, please don’t hesitate to call us at 314-872-3322 or 800-264-2808 and ask for Mark Sandheinrich or Aaron Liess, or email us at sales@microtekstl.com.  Thank you very much!